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An additional resource for more details is the Microsoft Word Forum. In addition, note that the macro will not remove built-in styles. NOTE: The procedure might vary slightly for different versions or platforms of Word or on a PC, but the concept should be the same. Voilà! Now your Word doc is lean, mean, and fast. Select the DeleteUnusedStyles macro, and click on Run.įigure 4: Running a macro is even easier! crarko adds: There was a link to an example provided, but. to select all after such last character, and then press the Delete key. ![]() Just place the cursor after the last character, press: Shift+Command+Forward Arrow key. #Remove metadata from word for mac 2011 codeFound = False Then oStyle.Delete End With End If Next oStyle End SubĬlose window, and click back on document.įigure 3: Delete all code in the Normal.dotm pane and replace with the new code here. Sometimes Word documents contain a last blank page that seems impossible to delete. In window that opens (mine says Normal.dotm – NewMacros (Code), replace existing copy with this code: Sub DeleteUnusedStyles() Dim oStyle As Style For Each oStyle In ActiveDocument.Styles ‘Only check out non-built-in styles If oStyle.BuiltIn = False Then With. ![]() Here’s what I did: To create a macroįigure 2: Creating a macro is a fairly simple operation in the Macro pane. This macro has to be manually set up, but don’t panic – I am not a programmer and I figured it out in 10 minutes on my Mac using Word for Mac 2011. Here is where a macro comes to the rescue!Ī macro is a set of automated instructions to achieve a specific task – in this case, to search for and remove unused styles. All user edits are done in the temporary file, not the original file. This is not related to Auto Save or Auto Recover. Although Word allows you to view ‘Styles in Use’ as opposed to those ‘In Current Document’, it does not provide an automatic way to remove them. The temporary files are created in the source directory. So how did I do this? While unused Styles can be removed manually, it can get both tedious (as in my case), and dangerous to the formatting of your document if you remove the wrong ones. More after the jump! Continue reading below↓įree and Premium members see fewer ads! Sign up and log-in today.įigure 1: The pane on the left shows the 16 Styles In Use in my document, while the pane on the right is set to show All Styles in the entire document, which totals over 300! Once I removed all unused styles, the spinning ball disappeared, and my work sped up immensely. Upon close investigation, I noticed that although I was only using 16 styles, there were over 300 of them listed in the Styles pane, resulting in a bloated document and very sluggish performance. When I opened any document, or went from one to the next to shift content around, I’d get the dreaded ‘spinning beach ball’ that took no less than 45 seconds to stop each time – unbelievably exasperating! My publisher sent me the previous Word manuscript consisting of 14 separate documents. #Remove metadata from word for mac 2011 professionalCase in point: I’m working on the 4th edition of my book, Type Rules! The designer’s guide to professional typography. So when and why would you need to remove styles? A common occurrence is ‘inheriting’ a document cluttered with unused styles, which can slow down both your own and your software’s performance. In fact, many editors and publishers require a highly “styled” Word document to define the typographic elements. This is especially useful when creating manuscript for lengthy content such as books and reference material, which can contain dozens, if not hundreds of categories and subcategories of styles. Styles in Microsoft Word are similar to those in design applications in that they allow you to create and apply consistent formatting to text. Yes there is, and it can be a real time-saver in certain situations. Is there a way to remove unused Styles from a Word document?Ī. Here’s a Word 2011 document showing invisible characters.Q. #Remove metadata from word for mac 2011 how toMost of the requests I get on this topic concern turning invisibles off, because since the user often doesn’t know how he turned those invisible characters on, he also doesn’t know how to turn them off. Those characters are just as “charactery” as anything else you type– they take up space, they’re copy and paste-able, you can give them a point size– but they’re invisible, and they don’t print. ![]() Microsoft Word on the Mac has a nice feature that lets you show invisible (non-printing) characters such as returns, tabs, and spaces. Command-8 to show them, Command-8 again to hide them. There’s a keyboard shortcut for toggling invisible characters (like paragraph marks, and spaces, and tabs) in Microsoft Word on a Mac and as far as I know it’s worked in every version, since the very beginning. ![]()
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